DwellCapsule
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Rental condition evidence, connected from move-in to move-out

One rental record. From move-in condition to move-out closeout.

DwellCapsule connects condition evidence, resident participation, move-out review, security-deposit disposition, and communication in one traceable rental record.

  • Less manual reconciliation
  • Streamlined evidence review
  • Clearer closeout
Explore for property managersSee the workflow

One rental record

  1. Move-in baseline

    Mar 14, 2026

    33 photos·Preserved

  2. Resident participation

    Mar 16, 2026

    Exceptions noted·Submitted

  3. Move-out evidence

    Feb 28, 2027

    28 photos·Matched for review

  4. Disposition

    Mar 5, 2027

    3 charges·Version 2

  5. Resident closeout

    Mar 6, 2027

    Delivered·Acknowledged

Illustrative record

Choose how you use DwellCapsule

  • I manage rentals

    Turn condition evidence into an operating workflow.

    Bulk move-in evidence, move-out matching, security-deposit disposition, and resident communication in one connected process.

    Explore for Property Managers

  • I'm a renter

    Create and preserve your rental record.

    Document move-in condition, record exceptions, add photos, and keep a point-in-time record you can refer back to later.

    Explore for Renters

  • I represent an organization

    Extend access to better rental documentation.

    Universities, public programs, nonprofits, employers, and renter-support organizations can make DwellCapsule available without gaining automatic access to private renter records.

    Explore Partnerships

One connected rental record

Condition evidence should not start over every time the rental changes hands.

Move-in photos, resident documentation, move-out evidence, charges, communications, and acknowledgments should not live in separate folders, emails, and systems. DwellCapsule keeps the rental lifecycle connected.

  1. 1

    Move-in baseline

    Property teams upload the property baseline in bulk. Room assignment remains optional.

    Illustrative example

    • Bulk upload
    • Room assignment optional
  2. 2

    Resident participation

    Residents acknowledge condition or document exceptions with photos and comments.

    Illustrative example

    • Exception noted
    • Photo and comment
  3. 3

    Move-out evidence

    Upload move-out evidence. Likely corresponding move-in evidence is surfaced automatically and confirmed by your team.

    Illustrative move-in view of a living room carpet before the later stain.
    Illustrative living-room comparison showing a carpet stain that was not present at move-in.
    Illustrative example
  4. 4

    Disposition

    Review evidence, document the issue and charge, and generate the security-deposit disposition package.

    Illustrative example

    • Evidence
    • Issue and charge
  5. 5

    Resident closeout

    Send, remind, securely share, and preserve delivery, acknowledgment, and history.

    Illustrative example

    • Sent
    • Acknowledged

Evidence integrity

A condition record is only useful if you know when it came from.

DwellCapsule preserves date and time context with the evidence and keeps important activity connected to the rental record so move-in and move-out documentation remains traceable throughout the lifecycle.

  • Date & time context

    Capture timing and platform activity remain connected to the evidence.

  • Point-in-time records

    Completed submissions are preserved as part of the rental record rather than silently overwritten.

  • Traceable history

    Submissions, communications, corrections, delivery, and later versions remain connected to the same record.

Originals preserved. Versions traceable. Contributions identifiable.

Device-reported capture time is kept distinct from the time DwellCapsule received the file. DwellCapsule does not independently certify capture time, location, or identity.

Evidence context

  • Original preserved ✓
  • Captured (device-reported): Mar 14, 2026 · 10:42 AM
  • Server received: Mar 14, 2026 · 10:47 AM
  • Version 2 — correction logged Apr 02
  • Contributions: 3 · source recorded
Illustrative record
  • Illustrative move-in baseline of an intact kitchen countertop.
    Illustrative later condition of the same kitchen counter with a visible crack.
    Illustrative example

    Automatic move-in / move-out matching

    Likely corresponding move-in evidence is surfaced automatically for your team to confirm.

    For Property Managers
    1. 1Evidence
    2. 2Issue / assessment
    3. 3Charge
    4. 4Disposition package
    Illustrative example

    Security-deposit disposition builder

    Charges connected to evidence, resident-ready packages.

    For Property Managers

  • Earlier condition

    Illustrative move-in baseline of an intact kitchen countertop.

    Current condition

    Illustrative later condition of the same kitchen counter with a visible crack.

    Charge and description

    Illustrative example

    Resident-ready evidence reports

    The decision and the evidence, side by side.

    For Property Managers

Clear boundaries by design.

In the workflow

Property teams can see workflow evidence and resident submissions made as part of that property-manager workflow.

Private by default

A renter’s separate private record is not automatically exposed to a property manager, sponsor, or institution. Sharing outside the workflow requires an explicit renter action.

No tenant scoring. No screening profile. No sale of personal data.

Trust & Evidence

Keep the rental-condition record connected from move-in through closeout.

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