Guided room-by-room capture
Photo-first prompts help you document the details renters commonly miss — baseboards, fixtures, floor transitions, seals, and existing wear. Short condition-specific video is available where sound or movement matters.
How it works
Preserve the starting condition before questions arise later.
What is documented at move-in may later be used to decide what you are responsible for. DwellCapsule helps you review the report you received—or create your own record when none was provided—while the condition is still fresh.
Why this matters
Before the steps, the reason.
The core DwellCapsule workflow is available at no cost because creating a clear starting record is the priority. Generating and downloading your basic Supplemental Move-In Condition Report is included with Free Capsule.
- What may be at stake
- A move-in report may later support repair or cleaning charges. If an existing condition is missing, unclear, or poorly photographed, it may be harder to establish later that it was already there.
- Why fresh matters
- Conditions change, memory fades, and items are repaired or replaced. Existing conditions are easiest to document accurately in the first days after move-in.
- You can finish over time
- You do not need to complete everything in one session. Save your progress and return after the move without losing the context of what you observed.
- Clearer for both sides
- A clearer starting baseline may help a responsible housing provider evaluate later changes against more complete information — subject to the lease and applicable law.
How it works
A calm, contemporaneous baseline — built one room at a time.
DwellCapsule turns move-in day into an organized record. Neutral language. Original files preserved. Coverage you can see at a glance.
- Step 1
Upload the report you received
Bring in the move-in condition report from your landlord or property manager. The original file is preserved unchanged.
- Step 2
Review each room and condition
Walk the report room by room. Confirm what matches, flag what doesn't, and see exactly what the source report claims.
- Step 3
Add clearer photos, comments, or missing items
Attach your own photographs, write neutral observations, and document conditions the report left out — linked to the right room or item.
- Step 4
Save your progress
Step away and return when you have time. DwellCapsule keeps the context of what you observed so you can finish the review after the move.
- Step 5
Generate your supplemental record
Produce a versioned Supplemental Move-In Condition Report that sits alongside — never replaces — the original source report.
No report was provided?
Create your own move-in record through Guided Capture. This is the secondary path — the report-review workflow above is the recommended starting point when a report was provided.
The goal is not to assign blame. It is to preserve a clearer account of the starting condition.
The basic Supplemental Move-In Condition Report is included with Free Capsule and is not held behind a download paywall. Optional Guided Review and Concierge tiers add human assistance for renters who want it.
Inside the walkthrough
How each step keeps your record calm, neutral, and yours.
Neutral, factual observations
Each condition gets a photo, category, and description. When wording is speculative, emotional, or conclusory, DwellCapsule flags it and suggests a neutral report-ready alternative — with your original note preserved verbatim.
Lease and inspection documents
Attach your lease, landlord inspection form, and any move-in paperwork. Documents live inside the same Capsule as your photos and observations.
Documentation coverage review
A calm indicator per room shows how much of each space you've captured. It's guidance — not a pass-or-fail score, and never a verification of the property's condition.
Generate a Supplemental Move-In Condition Report
Turn your organized record into a professionally formatted, versioned report. Framed as a cooperative supplemental baseline — you decide whether to keep it private or share it.
Version, don't overwrite
Every generated report has a unique version identifier and generation timestamp. If you edit it, we create a new version. The originals stay intact.
Document the starting condition while it is still fresh.
Review the report you received or create your own move-in record.
Private by design · Renter-controlled · Original files preserved