Shared Baseline pilot
PilotAdd structured renter review to the inspection workflow you already use.
No proprietary report format is required. DwellCapsule works alongside existing inspection reports and organizes renter additions, provider responses, acknowledgments, and version history into a Shared Baseline.
Shared Baseline is offered as a pilot. Pilot scope is individually scoped and clearly disclosed.
Works with existing reports
Keep the inspection process. Improve the response workflow.
DwellCapsule works alongside the inspection workflow already in use. No proprietary report format is required, and no technical integration is required to begin a pilot.
- Use existing inspection reports
- Accept common report formats
- Avoid replacing the inspection platform
- Standardize renter submissions
- Preserve source attribution
- Reduce scattered emails and attachments
- Build a clearer record for later review
Property-condition records often become fragmented.
Inspection reports, renter emails, photographs, portal messages, maintenance history, and move-out observations may be stored in different places. Months or years later, both parties may have to reconstruct what was originally documented.
Housing-provider challenge
- Scattered renter emails and attachments
- Inconsistent response formats
- Unclear source attribution
- Missing context
- Time spent reconstructing history
- Separate inspection and communication systems
Renter challenge
- Limited time to review at move-in
- Unclear or incomplete source reports
- Missing or low-quality photographs
- No structured method to add context
- Difficulty preserving the original
- Uncertainty about what was submitted
DwellCapsule creates one structured record while preserving who contributed each item.
Illustrative workflow
Pilot conceptSource, additions, responses, and unresolved items — attributed separately.
| Row | Author | Content | Status |
|---|---|---|---|
| Existing Move-In Report | Provider | Kitchen — cabinets in acceptable condition. Minor wear noted. | Source |
| Renter Addition | Renter | Photo added of lower cabinet with visible scuff along southeast edge. | Renter-approved |
| Provider Response | Provider | Acknowledged. Not treated as tenant-caused. Noted for move-out review. | Acknowledged |
| Unresolved item | Renter | Missing bathroom fan operation observation. | Unresolved |
| Finalized version | System | Shared Baseline v1 — review completed, additions submitted, unresolved items preserved. | Version created |
Illustrative only. Content shown is a conceptual example of how Shared Baseline may organize attributed rows during the pilot.
Housing-provider value
Replace scattered emails and attachments with one structured baseline.
Renter additions often arrive across emails, portal messages, photographs, and loosely described observations. Shared Baseline organizes the source report, renter additions, provider responses, and unresolved items in one attributed, versioned record.
- Consolidate renter comments and photographs into one structured workflow.
- Preserve the original provider report separately from renter additions.
- Maintain clear source and author attribution.
- Help identify unclear photographs or incomplete context where AI-assisted review is available.
- Reduce manual reconstruction of move-in history.
- Preserve unresolved items rather than losing them in email threads.
- Create a clearer foundation for later move-out review.
- Maintain an auditable version and activity history.
In developmentAI-assisted review may help identify unclear photographs or possible coverage gaps. It does not verify damage, determine causation, or recommend charges.
Private Capsule separation
The renter’s private record stays private.
The Shared Baseline is separate from the renter’s Private Capsule. Housing providers can access only the provider source report, renter-approved shared additions, separately attributed provider responses, and finalized Shared Baseline versions.
- No automatic sharing
- No access to renter-private notes
- No access to private AI suggestions
- No access to unshared evidence
- No sponsor or payer access
- Renter-approved additions only
Review acknowledgment
Capture completed review without forcing blanket agreement.
Shared Baseline records when the renter completed the review and submitted additions while preserving the original source report. The renter acknowledges completion of the process without being required to accept every condition in the provider’s report.
Housing teams receive a clearer record of what was reviewed, what was added, and which items remain unresolved. A structured completion record can be more useful than a general signature that does not show the renter’s actual additions.
- Review completed
- System record of the completed review event.
- Addition submitted
- System record when the renter submitted an addition.
- Server received
- System record of server receipt time.
- Version created
- System record when a Shared Baseline version was finalized.
Coming later
AI-assisted move-in and move-out comparison.
DwellCapsule may help organize comparable records and surface conditions that require closer human review.
- Possible material change
- Appears unchanged
- Insufficient comparable evidence
- Maintenance history may be relevant
- Responsibility not determined
DwellCapsule will not automatically determine liability or recommend charges.
Request pilot information
Tell us about your portfolio and current workflow.
Pilot scope and pricing depend on portfolio size, move-in volume, and workflow requirements. We’ll follow up to explore fit and next steps.
Prefer to read more first? Review the trust boundaries